Squarespace offers email hosting services through a partnership with Google Workspace. As of my last update in October 2023, here’s a detailed breakdown of costs, features, and considerations:

Pricing

Squarespace’s email via Google Workspace is typically priced per user per month. The pricing structure aligns closely with Google Workspace’s standard rates but buying through Squarespace as part of an integrated plan can simplify account management. Here are the standard tiers:

1. Business Starter: Approximately $6 per user per month
2. 30 GB of cloud storage
3. Includes custom business email

4. Access to Google apps (Gmail, Drive, Docs, etc.)

5. Business Standard: Approximately $12 per user per month

6. 2 TB of cloud storage
7. Includes custom business email
8. Enhanced security and management controls

9. Video meetings with up to 150 participants

10. Business Plus: Approximately $18 per user per month

11. 5 TB of cloud storage
12. Includes custom business email
13. Advanced security, management, and compliance controls
14. Video meetings with up to 250 participants and recording capabilities

These prices reflect general guidelines and may vary; you should always verify with Squarespace or Google Workspace for the most up-to-date information.

Features

By integrating Google Workspace, you gain all the benefits of Google’s suite, which includes:

• Professional Email Address: Using your domain name (e.g., name@yourdomain.com).
• Collaboration Tools: Access to Google Drive, Meet, Calendar, Chat, and more.
• Security and Administration: Advanced security and compliance tools, and easy user management.
• Storage: Generous cloud storage, with increasing amounts based on the chosen plan.

Practical Steps to Set Up

1. Sign Up via Squarespace:
2. Log in to your Squarespace account.
3. Navigate to the “Settings” tab in the main menu.

4. Select “Email & G Suite” and follow the prompts to set up your email.

5. Connect Your Domain:

6. During setup, Squarespace will guide you in connecting your domain.

7. If you don’t have a domain registered with Squarespace, you may need to update DNS settings manually.

8. Configure Users:

9. Add users within the admin console.

10. Assign roles and permissions based on user needs.

11. Migrate Email (If Necessary):

12. Utilize Google Workspace’s migration tools to transfer existing emails, contacts, and calendars.

Considerations and Limitations

1. Price vs. Features:

2. Assess whether the feature set fits your business needs. For smaller teams, the Business Starter plan may be sufficient, whereas larger organizations might require the expanded features of Business Plus.

3. Integration with Other Tools:

4. Google Workspace integrates smoothly with other tools and platforms, which can enhance productivity, but verify compatibility with any specialized tools your business might use.

5. Data Privacy and Compliance:

6. Ensure that using Google Workspace meets your industry’s data privacy and regulatory compliance requirements.

7. User Management:

8. Consider the scalability of additional users. As your organization grows, expenses can increase significantly on a per-user basis.

Conclusion

Squarespace simplifies professional email setup and management through its integration with Google Workspace, albeit at a slightly higher cost due to its packaged solution approach. This service provides comprehensive features suitable for various business sizes, ensuring both reliability and scalability. Always check the latest details and consider your unique business needs to select the most appropriate plan.